POLICIES and T&Cs (Terms and Conditions)

1. InventEMR Terms & Conditions

 

These “Terms of Use for Invent EMR” govern your use of Invent Electronic Records Medical System – Referred to as THE PRODUCT or Invent EMR in this article which is provided by Invent Information Technology Systems. (“Invent”). Please read and review these Terms of Use before the medical system. By using the product you acknowledge that you have read, understand and agree to be bound by these Terms of Use without limitation or qualification. You may review these Terms of Use each time you access the product or from time to time as preferred. Invent may change these Terms of Use at any time in its discretion. By using the product, it means you accept the most recent version of the Terms of Use. If you do not agree to follow and be bound by these Terms of Use, you may not use the product in any way.

 

1.1 Access to use the product

You may be asked to provide certain registration details or other information to use Invent EMR product or to access some of the resources on the official website (That is www.Invent.bh ). You agree that all of the information you provide on the product will be correct, current, and complete. If Invent believes that the information you provide is not correct, current, or complete, Invent has the right to refuse you access to the product or any of its resources and to suspend or terminate your access at any time.

Certain areas of the product may contain information intended for licensed medical professionals or others with certain qualifications. Invent reserves the right to limit access to certain areas of this product to users who register and meet certain criteria established by Merit Medical.

 

1.2 Product License

Invent EMR must be registered, licensed and fully paid for to be legally used. Invent has the right to revoke access to the product to those clients who are using an un-licensed product. Invent EMR comes with a pre-defined annual maintenance fees (AMC – Annual Maintenance Contract). AMC fees must be fully paid to continue using the product.

 

1.3 Ordering Products

If you order products directly from Invent using the official website, you represent and warrant that you are doing so in compliance with all applicable laws, rules, regulations, requirements and ordinances of all governmental authorities regarding the sale, use, export and import of medical devices. Your purchase of such products will be subject to Invent’s standard terms and conditions of purchase located at www.invent.bh   in the absence of a separate, signed agreement with Invent governing your purchase of products.

 

1.5 Optional Modules

Invent EMR is subject to continues review and upgrades. Additional modules may be added. End-user is expected to use the newly released modules free of charge, however, may not seek technical support nor training if the new module/feature is not explicitly added to the AMC(Annual Maintenance Contract) Agreement.

 

1.6 Content Ownership

All of the contents of the EMR product (the “Contents”), including but not limited to text, illustrations, photographs, graphics, audio files, video files, audio-visual files, and the like, are owned by Invent. Invent retains all right, title, and interest in and to the Contents. The Contents of the product, including the selection, arrangement, and look and feel, are protected by copyright and trademark laws of the United States and by international treaties and conventions.

You may not copy, distribute, modify, republish, download, post, display, perform, add to, abridge, compile, adapt, translate, modify, create any derivative work, update, broadcast, or otherwise transmit any of the Contents in any way without the express prior written consent of Invent, except that you may download or print a copy of portions of the Contents for your personal, noncommercial use or for the lawful and appropriate advancement of your business dealings with Invent. In doing so, you may not remove or alter, or cause to be removed or altered, any copyright, trademark, or other proprietary notice appearing in any of the Contents. Modification or use of Contents other than as provided in these Terms of Use violates the intellectual property rights of Merit Medical or the party that provided the Contents to Merit Medical. No right, title, license or other interest in any of the Contents or any patent, trademark, copyright or other intellectual property is transferred to you by your access to the product, by implication, estoppel or otherwise, and Invent, or the party that provided the Contents, retains all right, title, and interest in anything that you print or download from the product.

 

1.7 Medical Information

Nothing on the product is intended to provide medical advice. This product  may contain general information relating to various medical conditions and their treatment. Such information is provided for informational purposes only and is not meant to be a substitute for advice provided by a doctor or other qualified healthcare professional. You should not use the information contained herein for diagnosing a health or fitness problem or disease. ALWAYS CONSULT YOUR PHYSICIAN OR ANOTHER QUALIFIED HEALTH CARE PROFESSIONAL ABOUT ANY MEDICAL CONDITION YOU MAY HAVE OR ANY MEDICAL TREATMENT YOU MAY BE CONSIDERING.

 

1.8 Exclusions – LIMITATION OF SERIVICES

By using this product, the  following items are expressly excluded from the support terms.

INVENT WILL

  • NOT make system changes, customization and code alterations except for bugs and system errors.
  • NOT provide training and business logic support. Please refer to training section of this agreement.
  • NOT support not supply hardware/software NOT related to the “Maintained Item” of this Contract.
  • NOT provide support on General IT support such as PC errors, printers, network errors … ALL are excluded.
  • NOT proceed with a system revision, correction, updates or enhancement until an official request is received by Party-1 and a formal “Change Request Form” is signed and filled in with detailed description of the requested case.
  • NOT be responsible for the software modified by other personnel or company other than of Party-2 and should any other person be found to have been tampering with software programs, the provision of this contract and service agreement will be automatically terminated by Party-1 and will be discharged of all responsibilities.

 

1.9 AMC: Annual Maintenance Contract

AMC refers  to the agreement between the product user and Invent. The fees of the AMC ensures the client gets the following:

  • System Availability: Invent agrees to insure integrity and availability of the maintained item 24/7.
  • System Failure Response Time: The system will be restored to normal state within 24 hours at max during business hours. If you Invent EMR Product is hipped with SMS & Smart Card Applications add-ons”,  errors are subject to investigation time.
  • Phone Support: Invent agrees to provide any time free support via phone calls, no visits.
  • Technical Server Maintenance (windows updates, antivirus monitoring, files & sizing …etc.): Not included
  • System Down due to Hardware Failure: Invent will not accept any liability for loss of data due to hardware/network failure.

1.10 Revisions and Upgrades

Invent agrees to provide Maintenance Services for the current upgrade as of the Effective Date. Revisions are included with the Maintenance Services fee and are not subject to an additional charge. System upgrade is FREE; however it is optional and MAY occur once a year – if any. The system usually updates itself through the Internet (via Cloud Computing).

1.11 Confidentiality

Client/Customer and patient demographic information is strictly confidential and shall not be disclosed to any other third parties without a written consent to the client/customer. The same is applied to information received by client/customer from Invent. Both parties must deal with shared information and details with maximum trust and confidentiality.

1.12 We are committed to protecting your privacy

We collect the minimum amount of information about you that is commensurate with providing you with a satisfactory service. This Privacy Policy indicates the type of processes that may result in data being collected about you. Your use of this website gives us the right to collect that information.

1.13 Information Collected

We may collect any or all of the information that you give us depending on the type of transaction you enter into, including your name, address, telephone number, picture, fax number, and email address, together with data about your use of the website. Other information that may be needed from time to time to process a request may also be collected as indicated on the website.

1.14 Information Use

We use the information collected primarily to process the task for which you visited the website. All reasonable precautions are taken to prevent unauthorized access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details.

1.15 Cookies

Your Internet browser has the in-built facility for storing small files — “cookies” — that hold information which allows a website to recognize your account. Our website takes advantage of this facility to enhance your experience. You have the ability to prevent your computer from accepting cookies but, if you do, certain functionality on the website may be impaired.

1.16 Disclosing Information

We do not disclose any personal information obtained about you from this website to third parties except when we need to do so in order to complete the transaction — e.g., when arranging for a delivery company to deliver goods that you have ordered (if needed). We may also use the information to keep in contact with you and inform you of developments associated with our business. You will be given the opportunity to remove yourself from any mailing list or similar device. If at any time in the future we should wish to disclose information collected on this website to any third party, it would only be with your knowledge and consent.
We may from time to time provide information of a general nature to third parties — for example, the number of individuals visiting our website or completing a registration form, but we will not use any information that could identify those individuals.

1.17 Terms & Conditions (T&C)

Invent  may update the Terms & Conditions of the system and make them available on the website . Changes to T&C will be communicated to the client through the system.

 

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2. Payment and Refund policy

2.1 All payments are non-refundable or transferable for any reason.

2.2 Membership and/or Joiner fees are not refundable.

2.3 Memberships are non- transferable.

2.4 All prices are quoted and charged in Bahraini Dinars (BHD) and optionally in American Dollars (USD)

2.5 All fees are quoted exclusive of all taxes and levies.

2.6 Additional taxes and administrative fees:  may be added. Exchange rates, charges and VAT (If applicable) will be added to the total of the purchases.

2.7 Additional taxes and administrative fees are not refundable.

2.8 Discounts may be applied if applicable.

2.9 You are required to provide valid billing information in your account and maintain up-to-date information: contact name, organization, credit card details (for accounts paid by credit card), billing address, email address and telephone number.

2.10 Payments and refund policies may be subject to change anytime. Users will be electronically notified by email.

2.11 If your account is in arrears, you will be notified in one the following ways:

2.12 Message displayed in your Admin Dashboard to all account administrators through authorized e-channels (within Invent EMR system or online 360 Access or mobile applications)

2.13 E-mail notification to Billing Contact and/or account administrators

2.14 You may cancel your subscription at any time. Remaining membership fees will not be refundable (if any).

2.15 You can also contact our Billing Department by email to request a cancellation of your account, change of billing plan, or downgrade to a Free plan. For security reasons, you will have to confirm this request by sending an email to finance@invent.bh from a full account administrator email. Once you confirm by replying to that email, we will process your request within one (5-10) business day and adjust further charges accordingly. Further IDs and document proofs may be requested.

2.16 Additional processing charges might be added by the financial institutions or other intermediaries such as MasterCard.

2.17 It is your responsibility to ensure that our billing emails are properly delivered to your mailbox and not blocked by your anti-spam software or other protection measures.

2.18 Saved Payment/Member Auto-Renewal Policy and Process

Invent EMR will only enable members to save payment information and/or establish auto-renewals for membership purchases in the following ways:

  • 2.18.1 Telephone [Credit Card Only]: Staff confirms verbally that customer wants to save payment/setup auto-renewal information in our system, communicating that it is secure and no account information is stored at Invent EMR. Invent EMR staff person will document with an activity note in the associations information management system (tied to the customer account) that the customer requested payment information/auto renewal over the phone, documenting the date, time and any pertinent details.
  • 2.18.2 Written Authorization [Credit Card Only]: Invent EMR will provide a checkbox and some language on our membership and product order forms that customers can check, asking for payment information to be saved to their account/ability to set  up auto-renewal feature (membership forms only) and save this paperwork in a file. Invent EMR will not solicit credit card numbers via email for security purposes, and credit card numbers numbers will be made completely illegible on any filed paperwork.

  • 2.18.3 Electronic [Credit Card and eCheck]: Invent EMR’s Association Management System, Membersuite, works with BENEFIT and MasterCard channel via BENEFIT to provide a secure method of storing echeck and credit card information and allowing setup of auto-renewals. No account information is stored locally at Invent EMR or Membersuite, and customers will be able to access, add, change or remove their Saved Payment Methods/Auto-renewal settings anytime via the Customer Portal.
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3. Delivery Policy

These Invent EMR Software &  Cloud Hosting and Delivery Policies (these “Delivery Policies”) describe the Invent EMR Software & Cloud Services ordered by You. These Delivery Policies may reference other Oracle Cloud policy documents; any reference to “Customer” in these Delivery Policies or in such other policy documents shall be deemed to refer to “You” as defined in Your order.

  •  3.1 General Delivery Policy: All items you purchase are expected to be delivered and managed electronically.
  •  3.2 Security Policy: Invent EMR Security Practices – General

Invent EMR has adopted security controls and practices for Invent EMR Software and Cloud Services that are designed to protect the confidentiality, integrity, and availability of Your Content that is hosted by Invent EMR Cloud Services environment and to protect Your content from any unauthorized processing activities such as loss or unlawful destruction of data. Oracle continually works to strengthen and improve those security controls and practices.

  • 3.3 System Access Control : Invent EMR may, depending upon the particular Cloud Services ordered, apply among others the following controls: authentication via passwords and/or multi-factor authentication, documented authorization and change management processes, and logging of access.
  • 3.4 Data Access Controls: For service components managed by Invent EMR, Invent EMR’s access to Your Content is restricted to authorized staff on a need to know basis. In addition, Oracle provides a mechanism by which You control your access to Your Cloud Services environment and to Your Content by your authorized staff.
  • 3.5 User Encryption for External Connections:  Your access to Invent EMR Cloud Services is through a secure communication protocol provided by a third party SSL issuer. If access is through a Transport Layer Security (TLS) enabled connection, that connection is negotiated for at least 128 bit encryption. The private key used to generate the cipher key is at least 2048 bits. TLS is implemented or configurable for all web-based TLS-certified applications deployed at Invent EMR. It is recommended that the latest available browsers certified for Invent EMR programs, which are compatible with higher cipher strengths and have improved security, be utilized for connecting to web enabled programs.
  • 3.6 Input Control: The source of Your Content is under Your control and Your responsibility, and integrating Your Content into the Cloud Services environment, is managed by You.
  • 3.7 Data Segregation: Your Content is logically or physically segregated from the content of other customers hosted in the Invent EMR Cloud Services environments.
  • 3.8 Confidentiality and Training: Oracle staff that may have access to Your Content are subject to confidentiality agreements. Invent ITS staff are required to periodically complete an information protection and confidentiality awareness training course.

BY SIGNING BELOW, Participant accepts and agrees to the terms and provisions contained in this agreement.